Why are Job Descriptions Important for Agricultural Operations?

Job descriptions are important communication tools for both functional and legal reasons. Although no state or federal law “requires” a business to have job descriptions, we're sharing several reasons why you should consider them for your agricultural operation.

• Clarifies roles and responsibilities

A well-written job description can help the employer define the necessary tasks and responsibilities for the position. Job descriptions can contain performance standards communicating to employees the expectations for the job. This also reduces confusion about the role because it is clearly written and transparent.

• Improves hiring and retention

Job descriptions contain the skills or abilities necessary to the position. Applicants will know what the position requires or involves. This allows the applicant to determine if the position is a good fit for them or not. Your applicant pool is likely to contain individuals who are interested in the specific position and may possess the skills and abilities you desire.

• Describes minimum qualifications

The position you are hiring for may require certain minimum qualifications, such as a CDL or pesticide applicator certification. The job description can clearly state the minimum required qualifications for the position. If the applicant does not possess what is required, then you may have justifiable, nondiscriminatory reason for not hiring the individual for the role.

• Increases productivity

With clear expectations and responsibilities, work gets done faster and more efficiently. This reduces the amount of time wasted when employees don’t know the specific tasks they need to accomplish. With efficient employees all working together, farming operations are improved overall.

• Helps with performance reviews and accountability

When it is time for job performance reviews, managers can refer to the job description when providing feedback. If there are performance issues, the job description is a clear and transparent tool to use to communicate the shortfall. When managers can manage employees based on their job descriptions, their management is fair and clear.

• Supports compliance with labor laws

Clear expectations helps managers stay compliant with labor laws. Learn what is required by law and how to ensure job descriptions remain compliant.

LEARN MORE:

• Access the S. Department of Labor website for current federal labor laws.
• Access the S. Equal Employment Opportunity Commission website for more information about the Equal Employment Opportunity law in the federal government.

Job descriptions play a critical role for both managers and employees. There are many benefits of having well-written job descriptions, which provide clear expectations for employees and fair and transparent expectations from managers. Consider writing or updating job descriptions for your farming operation.